October 10, 2018
Union Free Public Library Board Meeting - October 10, 2018
Board Members Present: Ellen Silbermann, Bertha Syphers, Ed Capomacchio, Karen Calabrese, Josh Lambert; Library Director, Cailin Rae; First Selectman, David Eaton
Call to Order: 7:02 pm
Secretary's Report: Minutes from September 19, 2018 were read; minutes altered as some planning information regarding the fall festival was added. Josh Lambert made a motion to accept the motion, Ed Capomacchio seconded, and the minutes were passed.
Old Business: Hoopla update:
Plans are underway to present Hoopla to community and will start with a presentation at the Union Elementary School for grades 5-8. A possible Open House and town mailing were discussed as possibilities on how to roll this out to the community.
Summer Reading Program: Winners were announced for elementary school, high school and adult categories. Assembly is taking place on Friday, October 12, 2018 at Union School to announce the winners. Prizes and books will be presented to participants and winners.
Halloween Event: Trunk or Treat / Union School Fall Festival - October 20, 2018
Library will also be participating in this event by having a trunk in Trunk or Treat. Josh Lambert is providing the truck for this event and Karen Calabrese will provide artwork/décor for the theme of It’s the Great Pumpkin, Charlie Brown. Meeting at Union School at 4pm to decorate.
Library is hosting a Pumpkin Decorating Contest and Cailin Rae will be handing out small pumpkins at the Fall Festival to be decorated and brought to the Library prior to Halloween; judged for small prizes, and will be available for participants to take home on October 27th. Best pricing and where to buy pumpkins was discussed.
New Business: UFPL By Laws:
Overall review and discussed plan for revision of Bylaws. Further discussions and completion of a new document will take place by end of fiscal year, June 30, 2019. The new document will be created separating By laws & Policy and Procedures. Review will precipitate the election of new officers and the installation of a new position, Vice Chair.
Board Timeline: Draft of monthly procedures and events discussed. After review by the board, the document will be formalized into an annual planning document in November.
2019 Winter Community Programs: Cailin made contact with Quest Martial Arts for future dates of availability for a basic self defense class.
Stafford Savings Bank Account has been updated with new signee, Cailin Rae. It was determined that UFPL Chair will also need to sign. At November meeting we will review statements for all bank accounts and preliminary FY2019-20 budget.
• Assembly set for the summer reading program at Union School - October • Working on town budget and bank review for Nov.-Dec board meeting approval. • Finalizing Hoopla details for hand out and possible mailing in early 2019.
Next Meeting: Wednesday, November 14, 2018 - 7:00 p.m.
Adjourn: Ellen Silbermann made a motion to adjourn the meeting at 8:24 p.m. Josh Lambert seconded the motion.
Bertha Syphers , UFPL Board Member Ellen Silbermann, UFPL Board Chair