April 7, 2021

Union Free Public Library Board of Directors Meeting Minutes

April 7th, 2021 Via Zoom Video Conference

Members Present: Ellen Silbermann, Karen Calabrese, Ed Capomacchio, Bertha Syphers, Erin Kate Grabel-Forziati and Library Director Cailin Rae.

The meeting was called to order at 7:05pm.

Secretary’s Report: March 21st, 2021 minutes were read. Ellen made a motion to pass the minutes, Bertha second.The motion unanimously passed at 7:10pm.

Old Business:

● Budget: Budget hearing April 20th. Town budget posted. Cailin and Ed will compose a letter to be sent to the Board of Finance by Ellen.

● Hotspots- Cailin has completed the Mobile Beacon application including any additional documentation needed. Expected acceptation/invoice by mid to late April. Cailin has created a Tentative Lending policy for mobile devices.

● Puzzles/Board Games- Ongoing inventory and cataloguing of board games.

● Summer Read- Theme is “Tales and Tails”. Cailin is continuing on working on the summer read program.

● Plant Sale- Plant sale May 23rd-May 29th. Erin will purchase the plant combinations from Garden Sales in Manchester, CT. Plant combinations of 5-6 hanging plants, perennials and annuals. Ellen made a motion to have Erin pick up a set number of plants for the sale, Karen second the motion. Motion unanimously passed at 7:44pm. David Heck will drop off two tables with donated plants, this expected the second weekend of June.

● Field Day: “Tales and Tails”. Lorene Toth will set up a petting zoo free of charge of goats and mini bunnies. No set date on field day yet. This is a co-sponsored event between the library and Union School Association.

● Bibliomation- Evergreen moving from XUL to web client Saturday, April 10th. All staff have been trained and practicing with the web model for 4 weeks.

● DeliverIT CT- Cailin has completed the DeliverIT- CT statistical report and the library will receive a small grant. The state committee has voted but hasn't made cuts to the program. Nor have they made increases, the budget will remain the same as the year prior.

New Business:

● Board Member- Need two new board members. Discuss possible interested candidates. April 16th-23rd will conduct interviews. Bertha and Erin will reach out to the interested candidates in moving forward with interviews. Contact information will be sent to Ellen to arrange interview times.

● Donations- Donations in memory of Liz Fournier are coming in. Thank you letters will be sent to donors and a letter sent to Ed Forunier.

● Maintenance- New American flag and an open flag purchased for the library due to wear and tear.

Treasurer's Report: Cailin sent updated budget expense.

The next meeting will be held via Zoom Conference on Wednesday, May 5th, at 7:00pm.

Ellen made a motion to adjourn the meeting at 8:05pm. Karen second the motion and the motion unanimously passed.

Meeting adjourned at 8:06pm.

Respectfully submitted, Erin Kate Grabel-Forziat